Assistant Project Manager – State College PA

Division: Building Construction
Location: State College, PA



We are seeking a driven and experienced Assistant Project Manager for our growing team. The APM is responsible for all aspects of the project in the construction phase from pre-construction planning through completion of the project closeout under the direction and oversight of a Project Manager. Duties include technical documentation, jobsite communications with the Project Superintendent and subcontractors, scheduling and cost analysis.

A successful candidate should possess an Engineering or Construction Management degree or background along with applicable field experience, strong computer skills, good communication skills and a willingness to learn. We offer a competitive salary and benefits package including Medical/Dental/Vision, Short/Long Term Disability, Life Insurance, 401K Plan with company match and paid PTO/holidays.


  • Approve and forward submittals for all shop drawings and material samples according to schedules
  • Conduct project start-up and ongoing project conference meetings; prepare & distribute written minutes according to Kinsley’s accepted format
  • Prepare all change order requests for the client’s approval. Coordinate the estimating of all change orders with the project estimator or subcontractor. Document all field directives from the owner or architect that change the scope or original design of the contract documents.
  • Process and coordinate changes in the project including design changes, lost days, scope revisions, alternate construction methods, etc., keeping all appropriate parties informed
  • Coordinate final payment and job close-out documents (as-built drawings, substantial and final completion forms, maintenance manuals, etc.)
  • Originate and/or review, submit, log and distribute RFI’s and the RFI responses
  • Coordinate all sustainability (LEED) documentation and requirements with the Project LEED AP
  • Assist in business development of marketing proposals and presentations (planning and documentation)
  • Negotiate and purchase materials, services and subcontracts
  • Establish a construction schedule with the assistance of the Estimator, Project Engineer and Superintendent (i.e., CPM and bar chart) and review the project budget; update the schedule after each project conference utilizing the information from the owner, architect, superintendent and subcontractors
  • Work with the General Trade Superintendent (dispatch) to providing information for manpower requirements
  • Notify, coordinate and schedule subcontractors and materials
  • Work with owner, architects and subcontractors to resolve project problems
  • Visit the project sites weekly, or as required, to review problems, progress of schedule, compliance with plans and specifications, and the quality of work being performed
  • Conduct project conference meetings and prepare written meeting minutes according the Kinsley’s accepted format and distribute
  • Manage Quality Control including preparatory meetings, initial inspections, ongoing review, testing, commissioning and final inspections
  • Conduct a punch list walk-through with the owner, architect and major subcontractors
  • Conduct a job summary meeting with the project team at the end of the project to discuss performance of subcontractors, budget analysis, schedule analysis, estimate analysis, discussion of key problem areas, noteworthy positive occurrences and discussion of any items remaining for close-out
  • Coordinate with the superintendent to ensure that projects are properly manned to meet schedules and budgets
  • Work with architects, vendors, estimators and on-site supervisors to facilitate timely and profitable completion of quality projects; revise budget reports to reflect actual prices when contracts or commitments are received
  • Send a subcontract or purchase to the appropriate subcontractors of vendors, in order to establish the price to be paid for their services or goods; direct the suspension of subcontractors or vendors who are not performing according to predetermined schedules or plans and specifications, if necessary
  • Monitor daily, weekly and monthly project costs prepared by project engineer and project accountant and report any alarming inconsistencies to management
  • Work with the project team & provide oversight regarding scheduling, quality control, reviewing job progress and cost reports with them regularly, guiding, advising and assisting them to meet job specifications and helping them adhere to project schedules
  • Understand project scheduling process and use scheduling software (Primavera P6)
  • Demonstrated technical computing skills including Microsoft Office
  • Experience with construction software including Field View, Viewpoint, Viewpoint for Projects, etc.
  • Maintain relationships with subcontractors, owners, clients, management and co-workers
  • Service the client in a timely and respectful manner, meeting or exceeding his or her expectations
  • Work with Kinsley’s director of Safety, approved safety programs and EEO programs to ensure a positive work and safety attitude in an effort to provide an accident-free workplace
  • Understand full construction life-cycle (estimating, bidding, scheduling, contracting, subcontract buy-out, construction, etc.)
  • Refer all legal problems concerning projects to senior management for action; remain engaged in the issue and assist in its resolution
  • Champion the “Careers Grow” culture by developing employees through participation and leadership in training initiatives, committees, mentoring or similar contributions
  • Additional responsibilities as needed
  • Prior Project Management experience preferred; Project Engineer experience required
  • Prior field construction experience preferred
  • 2 - 4 year post-secondary degree in engineering or construction management preferred

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